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Privacy Notice

Peopling Ltd Privacy Notice

Last Updated: August 2026

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1. Who We Are

Peopling Ltd is an independent HR consultancy providing HR advice, employee relations support, workplace training, coaching, menopause support, compliance services and people management consultancy to organisations in the UK and internationally.

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For the purposes of UK data protection law, Peopling Ltd is the Data Controller of personal data collected and processed in connection with our business activities.

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Contact Details:

Peopling Ltd
Email: karen.leigh@peopling.co.uk
Telephone: 07850 034595 

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If you have any questions about this Privacy Notice or how we use your personal data, please contact us using the details above.

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2. What Personal Data We Collect

We may collect and process:

  • Name

  • Job title

  • Employer and business details

  • Email address

  • Telephone number

  • Correspondence and enquiry information

  • Information provided through our website contact forms

  • Information relevant to consultancy, coaching or training services

  • Marketing preferences

  • Website usage information collected through cookies and analytics tools

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Where necessary for the delivery of HR consultancy services, we may process additional personal data provided by clients.

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3. Special Category Data

As part of certain HR consultancy, employee relations, workplace wellbeing and menopause support services, we may process special category personal data where this is necessary and lawful.

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This may include information relating to:

  • Health

  • Disability

  • Equality and diversity characteristics

  • Trade union membership

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Such information is only processed where an appropriate lawful basis and condition for processing applies.

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4. How We Use Your Personal Data

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We may use personal data to:

  • Respond to enquiries

  • Deliver consultancy, coaching and training services

  • Manage client relationships

  • Administer contracts and business arrangements

  • Manage supplier relationships

  • Provide support and advice to clients

  • Send service-related communications

  • Improve our website and services

  • Comply with legal and regulatory obligations

  • Establish, exercise or defend legal claims

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5. Lawful Bases for Processing

We process personal data under one or more of the following lawful bases:

  • Performance of a contract

  • Legitimate interests

  • Compliance with legal obligations

  • Consent (where required)

  • Establishment, exercise or defence of legal claims

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6. Who We Share Information With

We may share personal data with:

  • Professional advisers

  • Accountants and legal advisers

  • IT and software service providers

  • Website hosting and cloud service providers

  • Training and event delivery partners

  • Contractors and service providers acting on our behalf

  • Regulatory bodies, courts or government authorities where required by law

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All third parties are required to protect personal data and process it only in accordance with applicable data protection laws.

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7. International Transfers

Where personal data is transferred outside the UK, we will ensure that appropriate safeguards are in place in accordance with UK GDPR requirements.

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8. Data Security

We use appropriate technical and organisational measures to protect personal data, including:

  • Restricted access controls

  • Password protection

  • Multi-factor authentication where available

  • Secure cloud storage

  • Microsoft 365 services

  • Encryption and secure transmission methods

  • Secure deletion procedures

  • Staff and contractor confidentiality obligations

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9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, accounting and professional requirements.

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Retention periods vary depending on the nature of the information and the services provided.

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10. Your Rights

Under UK GDPR you may have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict processing

  • Object to processing

  • Request transfer of your data

  • Withdraw consent where processing is based on consent

 

To exercise any of these rights, please contact us using the details above.

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11. Complaints

If you are unhappy with how we have handled your personal data, please contact us in the first instance.

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You also have the right to complain to the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: https://www.ico.org.uk

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12. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website and will indicate the date of the most recent update.

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